Company Knowledge Bot: Staff get instant answers with links to the source, so you stop being the search engine

Who it is for

Ops-heavy firms where staff keep asking the same questions of the same busy people: franchises, construction and logistics back offices, healthcare admin teams, professional services. Typically 20 to 200 staff with documents living in Notion, SharePoint, or shared drives, and no internal AI platform.

The problem

SOPs, policies, and how-to knowledge sit scattered across drives and chats. New hires and ops staff ping the owner or a senior manager for answers that already exist somewhere, onboarding drags, and when someone leaves, what they knew walks out the door.

What you get

• +AnythingLLM (or Onyx when Slack, SharePoint, or Jira connectors are needed) self-hosted on your own infrastructure
• +Ingestion of SOPs, policies, and contracts, with Docling handling PDFs and scanned docs
• +Workspace permissions so people only see answers from documents they can already access
• +A Slack surface or embeddable web widget, whichever fits how your team works
• +Answer-quality check on 50 real questions from your team, run and reviewed before go-live
• +Weekly re-sync of changed documents
• +Monthly tuning from the questions people actually asked

How it works

1. 01 Kick-off call

   A 30-minute call to inventory your document sources and pick Slack or a web widget. You leave with a fixed quote.

2. 02 Days 1 to 8: ingest and permission

   SOPs, policies, and contracts ingested with Docling, permissions mirrored from your drive, and the surface wired up.

3. 03 Days 9 to 15: quality check

   We run 50 real questions from your team and review every answer with a human before go-live.

4. 04 Ongoing

   Weekly re-sync of changed documents and monthly tuning from the questions people actually asked.